Do you want to save your time, become more efficient, decrease your stress levels and enjoy your everyday job as a professional accountant? If yes, here are some useful tips for you. These tips will also help you focus on how to streamline your daily processes and provide you with the tools to become one of the best accountants in such a competitive industry.
Good Routine – try to keep your routine as consistent as possible and make sure it flows well without too many changes. By doing this you are streamlining your brain instead of making it work overtime and you will be able to concentrate better on what is in front of you without too many distractions.
Approach Your Tasks Fearlessly – Face your tasks head on instead of putting them off. It takes discipline and mental-training to get into a good habit of tackling the toughest tasks first, once you have done these you will feel more motivated that you have accomplished a huge load and will be roaring to get through the rest of your work.
Automate Bills – Try to have bills paid automatically and use online facilities as much as possible. Not only are you contributing to the environment with paperless billing but your clients will appreciate the efficiency and savings on postage stamps. You will find that your ‘filing’ will be much easier as well as these days accounting is more computer driven than tons of paperwork to be filed away.
Use One Folder or File for Bills & Receipts – Depending on the quantity, try to post all the receipts and bills into accounts once a day or week. This is a huge time saver and you don’t have to enter them individually but rather in one sitting.
Get Organized – Make sure you get yourself organized and clearly mark all your paperwork and mail. Colour code if you have to but make sure that you immediately know which is incoming and outgoing mail, bills to be paid and what needs to be filed away. Don’t let things pile up and accumulate but rather keep track of what is coming and going on a daily basis.
Jot It Down – Make sure that you have a notepad or booklet at hand so that when you have an idea or something that needs to be done you can jot it down and have a checklist at hand so that you know that you are on track by the end of the day. This might sound rather mundane or silly but throughout the day you have tons of things that you have to remember, rather be safe and make sure that you don’t forget. You will also feel far more organized as you know exactly where you are heading and what you need to achieve by the end of the day.
Keeping Up-To-Date – Print off your general ledger or chick listing daily so that you can double check that you have entered all the automatic payments and deposits. Make sure that everything tallies by the end of the day because if something is out of balance you can track it easier rather than letting it pile up for later. This way you are staying up-to-date with all your bank reconciliations and monthly reports are kept in check without too much hassle.
Relax Yourself – Find out what refuels your body and mind while you are working. It might be some soft background music or the sound of the News or even Bloomberg with stocks and shares on the TV. You might even find that a little walk to your favourite thinking spot might be exactly what you need to refresh your brain and while you are there a healthy snack to get the juices going again.
Always make sure that you are up-to-date with the bookkeeping industry and that you are in the know with current tax laws and updates. If you show your clients that you are not only in the know but can save them money your name will be spread like wild fire.
Take an interest in the latest news within the accounting profession and be ready for any questions that your clients may have. It is always a good idea to subscribe to a bookkeeping or accounting newsletter so that you have educated answers for your clients instead of sucking your thumb for what to say.